Eduimpact Lab Rules

Event Basics

EduImpactLab talk format:

• Modeled after the TED format, EduImpactLab events consist of a series of short, carefully prepared talks, demonstrations, and performances on a wide range of subjects.

• EduImpactLab talks should be less than 18 minutes long and are typically delivered by a single presenter. Any video submitted outside of this format may not be published on the EduImpact Lab YouTube channel.

• No panels or audience Q&A are permitted.

• Breakouts and workshops are permitted at EduImpact Lab events, but must be held outside of stage sessions.

Spirit and purpose:

• Your event must maintain the spirit of TED events: multidisciplinary, focused on the power of ideas to change lives and ultimately, the world. EduImpact Lab events are not agenda or single-topic driven.

Multi-topical and multidisciplinary:

• EduImpact Lab event themes should be multidisciplinary and broad. EduImpact Lab events must feature a diversity of speakers from across several disciplines that address a variety of topics. These topics should not fall under a single subject.

Attendance:

• Up to 100 individuals may attend your event.

• Only individuals who have attended a qualifying TED conference in person may organize an event with more than 100 attendees. The primary license holder—the individual whose name is on the application form—must have attended a qualifying TED conference.

• EduImpact Lab events are not qualifying.

Duration:

• Your event may not exceed one day in length, unless otherwise noted for your event type. Check the event type page for details on your event type.

Introduction video:

• The official EduImpact Lab introduction video must be played at the beginning of your event so that the audience understands EduImpact Lab and the difference between TED and EduImpact Lab.

Broadcasting your event:

• You may organize a watch party in a separate venue for up to 100 people. Only events that are licensed to host more than 100 people may have more than 100 people at their watch parties.

• Watch parties may charge a fee of up to 50% of the event’s ticket cost.

• You may have a simulcast lounge in the same venue as your main event, but the total amount of attendees in one venue cannot exceed 100 people if your event is not licensed to host over 100 attendees.

• The audience of your watch party should not change places with the audience at your main event.

• ·EduImpact Lab talks and events cannot be broadcast on television or on-demand TV.

• EduImpact Lab events cannot be streamed or incorporated into any audio programming (radio, podcasts, etc), with the exception of a 30-second excerpt.

Cost of webcast:

• Your webcast must be free to viewers.

Talk Content

Speaker content guidelines:

• All talks should comply with EduImpact Lab Content Guidelines and Copyright Guidelines.

• If a talk does not follow the Content Guidelines or Copyright Guidelines, organizers have the discretion to withhold the talk. They must inform both TED staff and the speaker(s) that they have made this decision, along with their reasoning.

• If a talk does not follow the Content Guidelines or Copyright Guidelines and the organizer chooses to upload the talk, EduImpact Lab reserves the right to add an editorial flag describing how the talk falls outside the guidelines or to decline its publication.

No bad science:

• CIVIKA and EduImpact Lab are platforms for showcasing and explaining genuine advances in science that are backed by research.

• Scientific claims by speakers should be based on data that has survived scrutiny by experts in the field. Speakers should be transparent about the basis for any factual claims, and the scientific evidence for them.

• The consequences of pseudoscience can be especially severe, and speakers should not misuse scientific language to make unsubstantiated claims.

Talks are thoughtful, not divisive:

• No talks with an inflammatory political or religious agenda, nor polarizing “us vs them” language.

• We seek to build consensus and provide outside-the-box thinking, not to revisit familiar, unresolvable disputes on these topics.

No commercial agenda:

• Speakers cannot promote their own products, books, or businesses, or those of a company which employs them. Talks can only feature technology, product demos, or books that inform an idea presented in a talk.

Copyright:

• Every talk's content must be in compliance with copyright law.

• Speakers must inform you beforehand of any third-party material that will be used in their presentations and seek written permissions to copyrighted materials when applicable.

• TED cannot assist with this process nor act as a consultant on individual cases. Use these Copyright Guidelines to help you understand how to ensure the speaker clears everything with permission before they record their talk.

Licensing Basics

License holder:

• Civika expects the license holder to be the primary organizer of an EduImpact Lab Event. If this is found to not be the case, Civika reserves the right to revoke or not renew a license.

Event location:

• Civika allocates one location-based license series per applicant.

• You must live in the city for which you are applying for a license.

• Your Eduimpact Lab event must happen in the city for which you received the license.

• Eduimpact Lab events do not travel—an Eduimpact Lab license is valid for one city and for one event.

License term:

• Your Eduimpact Lab license is valid for one year from its date of approval, and you must produce your event within that year. You must re-apply for each subsequent event.

License relinquishment:

• Eduimpact Lab licenses are non-transferable—you cannot transfer your Eduimpact Lab license to another individual. If you want to relinquish your license to allow another organizer to have it, you'll need to notify us first. The new licensee will need to fill out their own application.

Releasing digital properties:

• If you decide not to renew your Eduimpact Lab license after your Eduimpact Lab event, or CIVIKA does not renew your license, you must transfer ownership of your Eduimpact Lab domain name and other social properties to another Eduimpact Lab licensee. CIVIKA cannot be held liable for expenses incurred during the purchase, transfer or re-sale of Eduimpact Lab-related domain names or other.

Branding + Naming

Naming:

• Because EduImpact Lab events exist to serve their communities, each event is named after its unique location, such as a city, neighborhood, or street.

• EduImpact Lab event names must comply with the guidelines laid out in Naming your event and are granted at the discretion of the CIVIKA team.

Name usage:

• You must always refer to your event with the full name your license was approved for in all copy, messaging, logos, etc. For example, if your licensed name is "EduImpact Lab Pangasinan", you may not refer to your event as "EduImpact Lab Pang" or any other variation.

• You should always refer to your event as EduImpact Lab LocationName, not simply “EduImpact Lab”.

• Your event name should be written as EduImpact Lab LocationName and attached as all one word to your location-based name.

• Name abbreviations and variations are not allowed.

CIVIKA and EduImpact Lab brand positioning:

• Make clear in all communications that your event is an EduImpact Lab event—an independently organized CIVIKA-like event—and is not a CIVIKA event.

• You should never communicate “CIVIKA is coming to (my city)...”

• Make clear that you are an EduImpact LabEventName organizer, and not an employee of CIVIKA.

• You should never use the CIVIKA logo in any communications or branding

• Ensure that all of your speakers abide by these guidelines as well.

EduImpact Lab events are independent

• Because EduImpact Lab events are stand-alone events, they may not be combined with or integrated into any conference, ceremony, event, or curriculum.

• EduImpact Lab events cannot be co-branded: you may not connect the EduImpact Lab logo/identity/name to the name of another organization, non-profit, corporation or other entity.

• You may not present your EduImpact Lab event as being organized by such entities or positioned as one of their offerings.

EduImpact Lab logo

• Your EduImpact Lab logo should adhere to the EduImpact Lab logo style guidelines and should be used to represent your event at all times.

Media + Distribution

Press releases:

• All press and press releases must be approved by the EduImpact Lab program's media liaison: EduImpact LabPR@Civika.com.

• Press releases must contain the "About CIVIKA" and "About EduImpact Lab" text.

News media and your event:

• If you are interviewed for broadcast TV or radio, clearly state that your event is a EduImpact Lab event, and explain what that means (it is independently organized, etc.). Represent yourself as a participant in your specific EduImpact Lab event.

• CIVIKA staff should be the sole spokespeople for CIVIKA and the EduImpact Lab program as a whole. Route requests for interviews with CIVIKA staff to EduImpact LabPR@CIVIKA.com. Please ask all journalists and/or bloggers be respectful of the difference between the CIVIKA and EduImpact Lab brands. Let them know that any headline or text which implies "CIVIKA" is coming to [location] is misleading. Any inquiry regarding CIVIKA should be directed to: EduImpact Lab Media Liaison, EduImpact LabPR@Civika.com

Content beyond the stage:

• EduImpact Lab organizers should not make content that attempts to represent the EduImpact Lab program or official EduImpact Lab platform.

• You may create video content specific to your EduImpact Lab event. Any content - whether audio or video - including documentaries - must abide by the following:

• No use of the CIVIKA and/or plain EduImpact Lab logos without your unique location qualifier

• No filming is permitted inside the theatre except the filming of your EduImpact Lab Talks; the only film crew that is allowed into the theater is the designated crew recording the EduImpact Lab Talks

• You can shoot b-roll in break areas, but not inside the theatre

• You may not create podcasts based on your EduImpact Lab series and content

Creative commons:

• Photos of EduImpact Lab events must be released under a Creative Commons license ("Attribution - NonCommercial - NonDerivative"), so they can be freely shared and reposted.

Rights to distribute EduImpact Lab talks excerpts:

• You can use up to a 30-second excerpt from a EduImpact Lab Talk for video or audio content, including documentaries, promo videos, TV segments, and podcasts.

Web + Social

Website domain:

• Do not purchase a domain name or create email addresses with the event name until your license has been approved. The URL of your website's homepage should be the name of your EduImpact Lab event, e.g. pangasinan.EduImpactLab.com. If a .com extension is not available you may choose an alternate.

Website homepage:

Your site's homepage must include the following:

• A visible link, on your event's homepage, to the EduImpact Lab program

• Language that describes EduImpact Lab:

What is EduImpact Lab?

• In the spirit of ideas worth spreading, CIVIKA has created a program called EduImpact Lab. EduImpact Lab is a program of local, self-organized events that bring people together to share a CIVIKA-like experience. Our event is called EduImpact Lab[name]. At our EduImpact Lab[name] event, CIVIKATalks video and live speakers will combine to spark deep discussion and connection in a small group. The CIVIKA Conference provides general guidance for the EduImpact Lab program, but individual EduImpact Lab events, including ours, are self-organized.

• Text in the footer that states "This independent EduImpact Lab event is operated under license from CIVIKA.

Website content:

• Your site needs to include information about your live speakers, a description of your venue, and the date and location of your event.

• Your site must have an "About" page that includes the “About CIVIKA/About EduImpact Lab” language.

• Sponsor or partner logos or names may not appear on your site's homepage. Instead, create a separate page dedicated to your sponsors, and link to the page from your site's global navigation bar. Anywhere it appears, the sponsor's logo must be smaller than your EduImpact Lab event's logo.

Social media profiles:

• Social media properties, such as Twitter and Instagram, should have names that mirror the official, licensed name of your EduImpact Lab event.

• You must use your official EduImpact Lab event logo as your social media profile image (including but not limited to Facebook, Twitter, and Instagram).

• If there is an "Info" tab, include the "About CIVIKA" and "About EduImpact Lab" copy.

• Rules regarding naming, sponsorship, and branding apply to all social media platforms.

Sponsors on event social media:

• You can mention a sponsor’s specific contribution to your event in your social media channels, including Twitter, Facebook and Instagram, by tagging their social media accounts, using their hashtag or including their organization name in an image caption.

• You or your sponsor can produce a video about the sponsor’s contribution to your event, to be shared on your or the sponsor’s social media channels. This must be produced with your approval of the way your collaboration is presented.

• You cannot share sponsor content that is unrelated to your EduImpact Lab event, e.g. a sponsor’s marketing campaign, product announcements, etc.

• You cannot post a sponsor logo (or logos) on its own, but logos may be included if visible in an event photo or other creative material.

Email list:

• Never use your email list for any purpose other than communicating information specifically about your EduImpact Lab event.

Uploading and crediting photos:

• Photos from your EduImpact Lab event must be uploaded to Flickr. To acquire a free Flickr account for your EduImpact Lab event, fill out this Flickr NonProfit Account Request Form.

• When posting photographs anywhere (e.g. on Flickr), clearly credit the photographer in the metadata, captions and tags.

• Do not put watermarks, text or other labels onto your photos.

• Do not superimpose your event logo or your photographer’s information on the photos.